VictoriaAI
AI Appointment Setter

Replies answered and meetings booked for you

The AI Appointment Setter in Victoria AI SDR answers each reply and sends your booking link. If they go quiet, it follows up until they book or say no.

Start free trial

30-day free trial · Card required, nothing charged today · Cancel anytime

Reply from Dana R.

AI Appointment Setter on
Interesting. What would a call cover?
Happy to walk you through it. 20 minutes is enough. Here's a link to grab a time.
No meeting booked yet · follow-up on day 2, restating the value
Still happy to show you how it works on your own list. Same link.
··· follows up until booked, declined, or sent to you
Meeting booked

5

Follow-ups by default when a prospect goes quiet

10 min

Before each reply goes out

12

Replies before it hands off to you

2

Modes: autonomous or notify-only

Every reply

Decides what each reply needs

It answers, waits, follows up, hands off, or closes. It reads the tone, spots out-of-office replies, and knows if your link has gone out.

Start free trial

What each reply needs

  • “Sure, send me a time”

    Answer + link

  • “Out of office until Monday”

    Wait

  • No reply 2 days after the link

    Follow up

  • “What does it cost for 20 seats?”

    Hand off to you

  • “Not interested”

    Close politely
Follow-ups

Follows up with something new

If a prospect goes quiet, it follows up 5 times by default, on days 2, 3, 5, 7, 10. Each one says something new; "just checking in" never goes out.

Start free trial

Follow-ups when quiet

Default · 5 of up to 10
  1. Day 21

    Restate the value

  2. Day 32

    Remove the friction

  3. Day 53

    One proof point

  4. Day 74

    One qualifying question

  5. Day 105

    A graceful last message

Days count from the last message. Follow-ups wait for work hours.

Booking

Knows when the meeting is booked

With Calendly connected, each booking closes the conversation as won and moves the deal. You get an email for every booking and cancellation.

Start free trial

How a booking is detected

3 ways

  • Calendly integration

    Bookings from your Calendly link are matched to the conversation.

  • The prospect says so

    A reply that says the meeting is booked is read as a booking.

  • Mark meeting booked

    One click in the conversation when the booking happened somewhere else.

Meeting booked · conversation closed as won · deal moved

A cancellation goes back to you. You get an email for every booking and cancellation.

Hand-off

Pricing and legal go to you

Pricing, legal, contracts, security, complaints, and questions outside the campaign come to you. You reply from the Unified Inbox and hand it back when you're done.

Start free trialSee the Unified Inbox

Hands off to a person when

Any one of these
  • Pricing, legal, contracts or security come up
  • The prospect asks for a person
  • A complaint
  • A question outside the campaign material
  • The prospect names a colleague as the right person
  • 12 replies in one conversation

In the Unified Inbox

Take overHand backUnclaimed hand-offs remind you at 24 h and 72 h.
Two modes

Runs itself, or briefs you first

In autonomous mode it replies after a 10-minute delay. In notify-only mode it emails you a brief and never messages the prospect.

Start free trial

30-day free trial · Card required, nothing charged today · Cancel anytime

Mode · per campaign

2 modes

Autonomous

  • Reads the reply and answers it
  • Sends after a 10-minute delay
  • Follows up on the schedule
  • Hands off to you when a rule fires

Notify-only

  • Reads the reply and writes you a brief
  • Emails the brief to you
  • Never messages the prospect
  • You answer from the Inbox

Preview its replies before launch, in either mode.

Customers

From teams whose replies it answers

  • “Within the first week of running it, we saw strong connection responses on LinkedIn and even closed a full-pay client.”

    Cody Conhartoski

    Founder at Growth Architects

  • “Been using Victoria for a month and a half and already have 30 warm leads and booked 5 meetings with interested leads. Haven't touched a single thing.”

    Alicia Bramlet

    Founder at Ascend AI

FAQ

Questions about the AI Appointment Setter

How it books, when it follows up, when it hands off, and what it costs.

An AI appointment setter answers your prospects' replies and books the meeting for you. In Victoria AI SDR, the AI Appointment Setter answers each cold email and LinkedIn reply, sends your booking link, and follows up until the prospect books or says no. It writes from your campaign description and knowledge base, on any Victoria AI SDR campaign with a booking link added. When the booking shows up in Calendly, the conversation closes as won and you get an email.

No. It books through your own booking link, shared at most about twice in a conversation. It never proposes times or sends an invite, reminder, or confirmation. Calendly sends the invite once the prospect books, and you get an email about the booking.

Three ways. The Calendly integration, connected by OAuth, reads bookings by webhook or an hourly check and matches each one to a conversation by tracking tag, then email, then name. A prospect saying they booked counts too, and so does a click on Mark meeting booked in the Unified Inbox. On a booking, the conversation closes as won and an existing Simple CRM deal moves to the booked stage; on a cancellation, the conversation goes back to a person.

Turn on the AI Appointment Setter in Victoria AI SDR: when a prospect goes quiet, it follows up 5 times by default, on days 2, 3, 5, 7, 10 after the last message, and you can set up to 10. Each follow-up has one job: restate the value, remove the friction, one proof point, one qualifying question, a graceful last message, and "just checking in" is never sent. Each one still reads right if the prospect booked without replying. Follow-ups wait for the campaign's work hours; a reply to a prospect does not.

It closes the conversation politely and does not try to persuade. A clear opt-out goes on your organization's do-not-contact list, which covers every campaign and both channels, so that person is not contacted again.

When the conversation needs you: the prospect asks for a person, raises pricing, legal, contracts, security or a complaint, asks something outside the campaign material, or names a colleague as the right person. It also hands off after 12 replies in one conversation. You take over in the Unified Inbox and hand back when you're done. A hand-off nobody has claimed reminds you at 24 and 72 hours.

No, there is no draft-for-approval mode. To answer every reply yourself, use notify-only mode: the AI Appointment Setter emails you a brief on each reply, never messages the prospect, and you answer from the Unified Inbox. In either mode you can preview its replies before launch. Autonomous mode sends each reply after a 10-minute delay.

About 1.5 credits per conversation, from the same credits that pay for the rest of the AI work. The AI Appointment Setter is included with every plan and has no separate meter. The free trial ends early at 20 conversations, and billing starts then.
Get Started

Your next reply, answered for you

Add your booking link in the free trial. You can preview its replies before the first one goes out.

Start free trial

30-day free trial · Card required, nothing charged today · Cancel anytime

Have our team run it